Prospero's event editor lets you add as many or as few details to your events as necessary.

To start adding an event, click the + Event button in the upper right corner.

Add a title, start time, and end time for your event**.** Select All-Day if your event will last a whole day or multiple days. ****These are the minimum fields required to save an event.

You can also add:

• the location where the event will occur
• which project the event is associated with
• groups or individual people involved (adding a group will automatically add individual people)
• any inventory items or item collections that might be needed for the event
• any appropriate tags for sorting the event
• files such as show and rehearsal reports, design briefs, etc.

You can select the status of an event as Confirmed, Tentative, or Cancelled. Each status is indicated on the calendar with a green lock, a yellow question mark, and a red X respectively.

Note: Canceling an event keeps a record of it on the calendar but changes the status while deleting an event removes the event from the calendar completely.

Flagging events marks them with a yellow flag in the calendar. Flags can be used for events that are very important, require specific administrative action, or require other special attention.

If you are still working out the details of an event, you can mark it as a Draft. Event drafts don't appear in view links and aren't synced to third party calendars. Only admin can see drafts on the Master Calendar.